Backlog

Next up

In Progress

Done

RTOPilot Roadmap

Automatically synchronises invoices, payments, refunds, and fees between RTOPilot and Xero, eliminating manual data entry for financial reconciliation. Creates invoices when students enrol, records payments and refunds as they occur, and handles payout reconciliation, providing real-time visibility of training revenue in your accounting system.

In Review

RTOPilot Core

Integrate with Xero accounting software

Linear

Allows individuals to enrol and pay for multiple students in a single transaction, such as when a supervisor books training for their team or a parent enrolls multiple family members. Streamlines the booking process for small groups without requiring corporate account setup, reducing friction for common enrolment scenarios.

Enable group enrolments through public booking pages

Allows students to enrol in classes that will be invoiced or paid outside the platform, such as through purchase orders, direct bank transfers, or external accounting systems. Provides flexibility for organisations that need to accommodate alternative payment arrangements while still managing enrolments through RTOPilot.

Accept externally paid enrolments through public bookings

Provides a card-sized certificate template designed for printing physical cards for a variety of short courses, with appropriate styling and dimensions. Enables organisations delivering safety/construction training to produce cards that meet industry requirements without external design work.

Add wallet card certificate template for construction induction

Enables RTOs to add superseded units of competency to courses and map them to current replacement units for Recognition of Prior Learning and Credit Transfer purposes. Handles transition periods when both old and new units are valid, ensuring accurate AVETMISS reporting and proper recognition of students' existing qualifications under updated Training Packages.

Add superseded unit management and equivalency mapping

Allows administrators to record partial payments or deductions on externally paid invoices, such as when discounts are applied after booking or payments are made in instalments. Ensures financial records accurately reflect actual amounts received, improving reconciliation with external accounting systems and handling real-world payment scenarios.

Enable payment adjustments for externally paid invoices

Automatically tracks and stores a complete history of create, edit, and delete actions across key system entities. Provides administrators with visibility into who made changes and when, supporting compliance requirements, troubleshooting, and accountability for sensitive operations like student record modifications or financial adjustments.

Implement comprehensive audit trail logging

Enhances the Language, Literacy and Numeracy assessment by ensuring visual question variants are genuinely different and implementing adaptive difficulty that adjusts based on student performance. Provides more accurate skill level assessment by starting with challenging questions and adapting downward, better identifying individual support needs.

Improve LLN assessment question variety and adaptive difficulty

Provides a dedicated rostering interface for assigning trainers to class sessions, displaying trainer availability, qualification alignment, existing commitments, and scheduling conflicts. Streamlines the scheduling process by consolidating all relevant information in one place, helping avoid double-bookings and ensuring trainers are appropriately qualified for assigned units.

Add comprehensive trainer rostering tool for class sessions

Notifies corporate coordinators when their team members' certificates are approaching expiry, rather than sending individual reminders to each student. Enables coordinators to proactively arrange refresher training for their teams, reducing administrative burden on students and ensuring corporate compliance with certification requirements.

Send certificate renewal reminders to corporate coordinators

Simplifies the workflow for enrolling students who have been imported into the system, reducing manual steps and data re-entry. Makes it faster to process bulk enrolments from corporate clients or transferring students, while maintaining data accuracy and compliance requirements.

Streamline enrolment process for imported students

Improves the visual design and usability of the class management screens, making it easier to view, navigate, and manage training sessions. Streamlines common workflows with clearer layouts and more intuitive controls for administrators and trainers.

Completed

Enhance class management interface

Allows organisations to set a fixed daily or total cost for corporate training sessions, rather than per-student pricing. Ideal for offsite training where attendee numbers may vary or when charging by capacity rather than individual enrolments.

Enable fixed-rate pricing for corporate bookings

Allows corporate coordinators to submit requests for new training sessions directly through their portal, including estimated attendee numbers and preferred scheduling. Streamlines the booking process by reducing back-and-forth communication and capturing requirements upfront for faster quote turnaround.

Enable corporate coordinators to request new training sessions

Enhances the enrolment checkout experience with clearer visual indicators of progress, larger text for step details, and refined navigation behaviour. Makes it easier for students to understand where they are in the process and complete their enrolment with confidence.

Improve enrolment checkout flow clarity

Provides contextual video tutorials within key sections of the platform, accessible via help icons. Guides automatically display for new users or when content is updated, then remain available on-demand. Helps administrators, trainers, and coordinators quickly learn features and workflows without leaving the platform.

Add interactive video guides throughout the platform

Provides standardised learner and employer satisfaction surveys that meet ASQA's annual Quality Indicator reporting requirements. Students and corporate clients can complete surveys via QR code after training, automatically collecting the feedback data needed for regulatory compliance without manual administration.

Enable ASQA-compliant post-training quality surveys

Allows students to reattempt their LLN assessment through the student portal, and enables organisations to request reassessments when needed. Useful for monitoring student progress over time or when initial results suggest additional support may be beneficial before commencing training.

Enable Language, Literacy and Numeracy reassessments

Improves system stability and responsiveness by optimising database queries and connection handling, particularly for public course listings and high-traffic operations. Reduces page load times and prevents performance degradation during peak usage periods when multiple users are accessing the platform simultaneously.

Optimise database performance and connection management

Enables administrators to update common settings (such as pricing, participant limits, delivery method, and certificate notes) across multiple course templates simultaneously. Saves significant time when standardising settings, applying pricing changes, or updating information across your entire course catalogue.

Bulk update course template settings

Shows the student's address within the enrolment details page, providing administrators with quick access to contact and delivery information without navigating to separate student records. Useful for certificate mailing, site visit coordination, and verifying student information during enrolment processing.