Planned
Integrate with Xero accounting software
Automatically synchronises invoices, payments, refunds, and fees between RTOPilot and Xero, eliminating manual data entry for financial reconciliation. Creates invoices when students enrol, records payments and refunds as they occur, and handles payout reconciliation, providing real-time visibility of training revenue in your accounting system.
Linear 5 months ago
RTOPilot Core
Feature Request
Planned
Integrate with Xero accounting software
Automatically synchronises invoices, payments, refunds, and fees between RTOPilot and Xero, eliminating manual data entry for financial reconciliation. Creates invoices when students enrol, records payments and refunds as they occur, and handles payout reconciliation, providing real-time visibility of training revenue in your accounting system.
Linear 5 months ago
RTOPilot Core
Feature Request
Accept externally paid enrolments through public bookings
Allows students to enrol in classes that will be invoiced or paid outside the platform, such as through purchase orders, direct bank transfers, or external accounting systems. Provides flexibility for organisations that need to accommodate alternative payment arrangements while still managing enrolments through RTOPilot.
Linear 9 months ago
RTOPilot Core
Feature Request
Accept externally paid enrolments through public bookings
Allows students to enrol in classes that will be invoiced or paid outside the platform, such as through purchase orders, direct bank transfers, or external accounting systems. Provides flexibility for organisations that need to accommodate alternative payment arrangements while still managing enrolments through RTOPilot.
Linear 9 months ago
RTOPilot Core
Feature Request
Add wallet card certificate template for construction induction
Provides a card-sized certificate template designed for printing physical cards for a variety of short courses, with appropriate styling and dimensions. Enables organisations delivering safety/construction training to produce cards that meet industry requirements without external design work.
Linear 4 months ago
RTOPilot Core
Feature Request
Add wallet card certificate template for construction induction
Provides a card-sized certificate template designed for printing physical cards for a variety of short courses, with appropriate styling and dimensions. Enables organisations delivering safety/construction training to produce cards that meet industry requirements without external design work.
Linear 4 months ago
RTOPilot Core
Feature Request
Planned
Enable group enrolments through public booking pages
Allows individuals to enrol and pay for multiple students in a single transaction, such as when a supervisor books training for their team or a parent enrolls multiple family members. Streamlines the booking process for small groups without requiring corporate account setup, reducing friction for common enrolment scenarios.
Linear 11 months ago
RTOPilot Core
Feature Request
Planned
Enable group enrolments through public booking pages
Allows individuals to enrol and pay for multiple students in a single transaction, such as when a supervisor books training for their team or a parent enrolls multiple family members. Streamlines the booking process for small groups without requiring corporate account setup, reducing friction for common enrolment scenarios.
Linear 11 months ago
RTOPilot Core
Feature Request
Completed
Enhance class management interface
Improves the visual design and usability of the class management screens, making it easier to view, navigate, and manage training sessions. Streamlines common workflows with clearer layouts and more intuitive controls for administrators and trainers.
Linear 3 months ago
RTOPilot Core
Feature Request
Completed
Enhance class management interface
Improves the visual design and usability of the class management screens, making it easier to view, navigate, and manage training sessions. Streamlines common workflows with clearer layouts and more intuitive controls for administrators and trainers.
Linear 3 months ago
RTOPilot Core
Feature Request
Completed
Enable fixed-rate pricing for corporate bookings
Allows organisations to set a fixed daily or total cost for corporate training sessions, rather than per-student pricing. Ideal for offsite training where attendee numbers may vary or when charging by capacity rather than individual enrolments.
Linear 5 months ago
RTOPilot Core
Feature Request
Completed
Enable fixed-rate pricing for corporate bookings
Allows organisations to set a fixed daily or total cost for corporate training sessions, rather than per-student pricing. Ideal for offsite training where attendee numbers may vary or when charging by capacity rather than individual enrolments.
Linear 5 months ago
RTOPilot Core
Feature Request
Add superseded unit management and equivalency mapping
Enables RTOs to add superseded units of competency to courses and map them to current replacement units for Recognition of Prior Learning and Credit Transfer purposes. Handles transition periods when both old and new units are valid, ensuring accurate AVETMISS reporting and proper recognition of students' existing qualifications under updated Training Packages.
Linear 4 months ago
RTOPilot Core
Feature Request
Add superseded unit management and equivalency mapping
Enables RTOs to add superseded units of competency to courses and map them to current replacement units for Recognition of Prior Learning and Credit Transfer purposes. Handles transition periods when both old and new units are valid, ensuring accurate AVETMISS reporting and proper recognition of students' existing qualifications under updated Training Packages.
Linear 4 months ago
RTOPilot Core
Feature Request
Add image hotspot questions to LMS assessments
Enables creation of interactive image-based assessment questions where students click on specific regions to demonstrate knowledge, such as identifying parts of equipment, safety hazards in workplace photos, or anatomical structures. Supports visual and practical assessment methods beyond traditional text-based questions, particularly valuable for trades and health training.
Linear 5 months ago
LMS
Feature Request
Add image hotspot questions to LMS assessments
Enables creation of interactive image-based assessment questions where students click on specific regions to demonstrate knowledge, such as identifying parts of equipment, safety hazards in workplace photos, or anatomical structures. Supports visual and practical assessment methods beyond traditional text-based questions, particularly valuable for trades and health training.
Linear 5 months ago
LMS
Feature Request
Track enrolment completion for billing purposes
Enables accurate billing for externally paid enrolments by recording completion dates, regardless of whether certificates are issued. Ensures organisations are properly invoiced for all completed training, including courses that don't result in formal certification such as refresher sessions or internal compliance training.
Linear 8 months ago
RTOPilot Core
Feature Request
Track enrolment completion for billing purposes
Enables accurate billing for externally paid enrolments by recording completion dates, regardless of whether certificates are issued. Ensures organisations are properly invoiced for all completed training, including courses that don't result in formal certification such as refresher sessions or internal compliance training.
Linear 8 months ago
RTOPilot Core
Feature Request
Planned
Add digital literacy assessment to LLN testing
Extends the Language, Literacy and Numeracy assessment to include digital literacy skills relevant to workplace technology use. Helps identify students who may need additional support with computers, online learning platforms, or digital workplace tools before commencing training.
Linear 7 months ago
RTOPilot Core
Feature Request
Planned
Add digital literacy assessment to LLN testing
Extends the Language, Literacy and Numeracy assessment to include digital literacy skills relevant to workplace technology use. Helps identify students who may need additional support with computers, online learning platforms, or digital workplace tools before commencing training.
Linear 7 months ago
RTOPilot Core
Feature Request
Completed
Streamline enrolment process for imported students
Simplifies the workflow for enrolling students who have been imported into the system, reducing manual steps and data re-entry. Makes it faster to process bulk enrolments from corporate clients or transferring students, while maintaining data accuracy and compliance requirements.
Linear 5 months ago
RTOPilot Core
Feature Request
Completed
Streamline enrolment process for imported students
Simplifies the workflow for enrolling students who have been imported into the system, reducing manual steps and data re-entry. Makes it faster to process bulk enrolments from corporate clients or transferring students, while maintaining data accuracy and compliance requirements.
Linear 5 months ago
RTOPilot Core
Feature Request
Planned
Enable SMS reminders for classes and certificate renewals
Allows automated SMS notifications to be sent to students and trainers for upcoming classes, and to students approaching certificate expiry dates. Reduces no-shows and improves engagement by reaching learners through their preferred communication channel, particularly for time-sensitive notifications.
Linear 10 months ago
RTOPilot Core
Feature Request
Planned
Enable SMS reminders for classes and certificate renewals
Allows automated SMS notifications to be sent to students and trainers for upcoming classes, and to students approaching certificate expiry dates. Reduces no-shows and improves engagement by reaching learners through their preferred communication channel, particularly for time-sensitive notifications.
Linear 10 months ago
RTOPilot Core
Feature Request
Completed
Enable corporate coordinators to request new training sessions
Allows corporate coordinators to submit requests for new training sessions directly through their portal, including estimated attendee numbers and preferred scheduling. Streamlines the booking process by reducing back-and-forth communication and capturing requirements upfront for faster quote turnaround.
Linear 5 months ago
RTOPilot Core
Feature Request
Completed
Enable corporate coordinators to request new training sessions
Allows corporate coordinators to submit requests for new training sessions directly through their portal, including estimated attendee numbers and preferred scheduling. Streamlines the booking process by reducing back-and-forth communication and capturing requirements upfront for faster quote turnaround.
Linear 5 months ago
RTOPilot Core
Feature Request
Completed
Improve enrolment checkout flow clarity
Enhances the enrolment checkout experience with clearer visual indicators of progress, larger text for step details, and refined navigation behaviour. Makes it easier for students to understand where they are in the process and complete their enrolment with confidence.
Linear 4 months ago
RTOPilot Core
Feature Request
Completed
Improve enrolment checkout flow clarity
Enhances the enrolment checkout experience with clearer visual indicators of progress, larger text for step details, and refined navigation behaviour. Makes it easier for students to understand where they are in the process and complete their enrolment with confidence.
Linear 4 months ago
RTOPilot Core
Feature Request
Enable payment adjustments for externally paid invoices
Allows administrators to record partial payments or deductions on externally paid invoices, such as when discounts are applied after booking or payments are made in instalments. Ensures financial records accurately reflect actual amounts received, improving reconciliation with external accounting systems and handling real-world payment scenarios.
Linear 8 months ago
RTOPilot Core
Feature Request
Enable payment adjustments for externally paid invoices
Allows administrators to record partial payments or deductions on externally paid invoices, such as when discounts are applied after booking or payments are made in instalments. Ensures financial records accurately reflect actual amounts received, improving reconciliation with external accounting systems and handling real-world payment scenarios.
Linear 8 months ago
RTOPilot Core
Feature Request
Send certificate renewal reminders to corporate coordinators
Notifies corporate coordinators when their team members' certificates are approaching expiry, rather than sending individual reminders to each student. Enables coordinators to proactively arrange refresher training for their teams, reducing administrative burden on students and ensuring corporate compliance with certification requirements.
Linear 5 months ago
RTOPilot Core
Feature Request
Send certificate renewal reminders to corporate coordinators
Notifies corporate coordinators when their team members' certificates are approaching expiry, rather than sending individual reminders to each student. Enables coordinators to proactively arrange refresher training for their teams, reducing administrative burden on students and ensuring corporate compliance with certification requirements.
Linear 5 months ago
RTOPilot Core
Feature Request
Add qualification programme structure and unit bundling
Enables organisations to configure qualification programmes (such as diplomas and certificates) that automatically bundle required units of competency. Streamlines course setup for nationally recognised qualifications by pre-defining unit combinations, ensuring compliance with Training Package requirements and simplifying enrolment into full qualifications rather than individual units.
Linear 5 months ago
RTOPilot Core
Feature Request
Add qualification programme structure and unit bundling
Enables organisations to configure qualification programmes (such as diplomas and certificates) that automatically bundle required units of competency. Streamlines course setup for nationally recognised qualifications by pre-defining unit combinations, ensuring compliance with Training Package requirements and simplifying enrolment into full qualifications rather than individual units.
Linear 5 months ago
RTOPilot Core
Feature Request
Add course content preview in authoring interface
Enables administrators and content creators to preview how course materials will appear to students without leaving the authoring environment. Speeds up content development and quality assurance by allowing immediate visual verification of formatting, layout, and learner experience during course creation.
Linear 4 months ago
RTOPilot Core
Feature Request
Add course content preview in authoring interface
Enables administrators and content creators to preview how course materials will appear to students without leaving the authoring environment. Speeds up content development and quality assurance by allowing immediate visual verification of formatting, layout, and learner experience during course creation.
Linear 4 months ago
RTOPilot Core
Feature Request
Add Recognition of Prior Learning and Credit Transfer marking
Enables assessors to mark units as RPL (Recognition of Prior Learning) or CT (Credit Transfer) instead of competent/not yet competent, with appropriate notation on certificates and transcripts. Supports organisations delivering nationally recognised training with students who have existing qualifications or workplace experience, ensuring compliance with AQF requirements.
Linear 11 months ago
RTOPilot Core
Feature Request
Add Recognition of Prior Learning and Credit Transfer marking
Enables assessors to mark units as RPL (Recognition of Prior Learning) or CT (Credit Transfer) instead of competent/not yet competent, with appropriate notation on certificates and transcripts. Supports organisations delivering nationally recognised training with students who have existing qualifications or workplace experience, ensuring compliance with AQF requirements.
Linear 11 months ago
RTOPilot Core
Feature Request
Enable email address changes for student accounts
Allows students to update their email address through their account profile, with verification to ensure the new address is valid and not already in use. Helps students maintain access to their training records and communications when changing jobs or personal email providers, while preventing accidental account conflicts.
Linear 11 months ago
RTOPilot Core
Feature Request
Enable email address changes for student accounts
Allows students to update their email address through their account profile, with verification to ensure the new address is valid and not already in use. Helps students maintain access to their training records and communications when changing jobs or personal email providers, while preventing accidental account conflicts.
Linear 11 months ago
RTOPilot Core
Feature Request