Backlog
12Under consideration
Send certificate renewal reminders to corporate coordinators
Notifies corporate coordinators when their team members' certificates are approaching expiry, rather than sending individual reminders to each student. Enables coordinators to proactively arrange refresher training for their teams, reducing administrative burden on students and ensuring corporate compliance with certification requirements.
Implement comprehensive audit trail logging
Automatically tracks and stores a complete history of create, edit, and delete actions across key system entities. Provides administrators with visibility into who made changes and when, supporting compliance requirements, troubleshooting, and accountability for sensitive operations like student record modifications or financial adjustments.
Add superseded unit management and equivalency mapping
Enables RTOs to add superseded units of competency to courses and map them to current replacement units for Recognition of Prior Learning and Credit Transfer purposes. Handles transition periods when both old and new units are valid, ensuring accurate AVETMISS reporting and proper recognition of students' existing qualifications under updated Training Packages.
Add refund guidance to enrolment cancellation workflow
Provides clear instructions and links to the refund process when cancelling an enrolment, reducing confusion about next steps. Helps administrators complete the full cancellation workflow efficiently by guiding them to the appropriate screens for processing refunds when applicable.
Add qualification programme structure and unit bundling
Enables organisations to configure qualification programmes (such as diplomas and certificates) that automatically bundle required units of competency. Streamlines course setup for nationally recognised qualifications by pre-defining unit combinations, ensuring compliance with Training Package requirements and simplifying enrolment into full qualifications rather than individual units.
Auto-generate unit outcomes from training package data
Automatically extracts and summarises unit outcomes from official Training Package information when creating new units, reducing manual data entry during setup and ongoing course administration. Ensures accurate, compliance-ready outcome descriptions while saving time on unit configuration.
Display trainer contact details on class day
Allows students to contact their trainer directly on the day of training, such as when running late or needing last-minute assistance. Trainers control which contact details are shared through privacy settings, balancing student convenience with trainer privacy preferences.
Enable coordinators to update their company information
Allows corporate coordinators to maintain their organisation's details (such as contact information, billing address, and company preferences) directly through their portal. Reduces administrative overhead by empowering coordinators to keep information current without requiring RTO staff intervention for routine updates.
Add progress timeline to student portal and emails
Displays a clear visual timeline showing students their progress through the enrolment process, from booking through to certificate issuance. Helps students understand what steps remain (such as completing assessments or attending classes) and encourages completion without requiring administrator follow-up.
Create promotional discounts for courses and class sessions
Enables administrators to configure time-limited sales and discounts applicable to all courses or specific training programmes. Supports promotional campaigns, early bird pricing, seasonal offers, and targeted discounts to drive enrolments during quieter periods or encourage advance bookings.
Next up
2Committed and queued
Collect AVETMISS data during pre-enrolment
Allows RTOs to optionally gather AVETMISS compliance information (such as prior education, language, demographics, and indigenous status) during the enrolment process. Responses automatically populate the student's profile, reducing manual data entry and capturing information at the point of highest engagement while maintaining flexibility based on your reporting requirements.
Add comprehensive trainer rostering tool for class sessions
Provides a dedicated rostering interface for assigning trainers to class sessions, displaying trainer availability, qualification alignment, existing commitments, and scheduling conflicts. Streamlines the scheduling process by consolidating all relevant information in one place, helping avoid double-bookings and ensuring trainers are appropriately qualified for assigned units.
In Progress
Actively being built
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Done
39Recently shipped
Integrate with Xero accounting software
Automatically synchronises invoices, payments, refunds, and fees between RTOPilot and Xero, eliminating manual data entry for financial reconciliation. Creates invoices when students enrol, records payments and refunds as they occur, and handles payout reconciliation, providing real-time visibility of training revenue in your accounting system.
Enable email address changes for student accounts
Allows students to update their email address through their account profile, with verification to ensure the new address is valid and not already in use. Helps students maintain access to their training records and communications when changing jobs or personal email providers, while preventing accidental account conflicts.
Add digital literacy assessment to LLN testing
Extends the Language, Literacy and Numeracy assessment to include digital literacy skills relevant to workplace technology use. Helps identify students who may need additional support with computers, online learning platforms, or digital workplace tools before commencing training.
Enable SMS reminders for classes and certificate renewals
Allows automated SMS notifications to be sent to students and trainers for upcoming classes, and to students approaching certificate expiry dates. Reduces no-shows and improves engagement by reaching learners through their preferred communication channel, particularly for time-sensitive notifications.
Enhance class management interface
Improves the visual design and usability of the class management screens, making it easier to view, navigate, and manage training sessions. Streamlines common workflows with clearer layouts and more intuitive controls for administrators and trainers.
Enable payment adjustments for externally paid invoices
Allows administrators to record partial payments or deductions on externally paid invoices, such as when discounts are applied after booking or payments are made in instalments. Ensures financial records accurately reflect actual amounts received, improving reconciliation with external accounting systems and handling real-world payment scenarios.
Enable trainer availability calendar in trainer portal
Allows trainers to indicate their availability and unavailability directly through their portal, with optional notes for specific dates or periods. Helps administrators schedule classes more efficiently by viewing trainer availability at a glance, reducing back-and-forth communication and scheduling conflicts.
Add wallet card certificate template for construction induction
Provides a card-sized certificate template designed for printing physical cards for a variety of short courses, with appropriate styling and dimensions. Enables organisations delivering safety/construction training to produce cards that meet industry requirements without external design work.
Enable group enrolments through public booking pages
Allows individuals to enrol and pay for multiple students in a single transaction, such as when a supervisor books training for their team or a parent enrolls multiple family members. Streamlines the booking process for small groups without requiring corporate account setup, reducing friction for common enrolment scenarios.
Enable fixed-rate pricing for corporate bookings
Allows organisations to set a fixed daily or total cost for corporate training sessions, rather than per-student pricing. Ideal for offsite training where attendee numbers may vary or when charging by capacity rather than individual enrolments.